Add Winetober@gmail.com to your safe list to make sure you receive updates and instructions.

(Final instructions are emailed 1 month, 2 weeks and day before events.)

1. In the event we do have to cancel due to Covid-19, All vendors registered will be transferred to the next event.
2. Events take place rain or shine.
3. Event Refunds: There are no refunds or exchanges for wine and food festival Events. However, registrations are transferable to upon organizer approval.
4. Setup time is 8-11, after 11 the gates close and you will not be able to drive your vehicle in the fest area. All vehicles must be moved off the grounds by 11:30.
5. End of Event. You may not move your vehicle until guests are off grounds.
6. Applications are accepted on a first-come, first-served basis. We will contact you immediately if we are unable to accommodate you. You will receive a vendor email with booth assignment 1 month, 2 weeks and day before event. We will not accept vendors representing the same company, similar vendors are allowed.

Next Event: Winetober Fest 2022
Date: Saturday Oct 8, 2022
Vendor Setup Time: 8am -11am
You MUST arrive Before 11am to get into the venue
Address: Montgomery County 4H Center- 1015 Bridge Road Collegeville PA 19426

1. Pull into Venue 1015 Bridge Road Collegeville PA 19426
2. Stop check-in we will give you your assigned space with any other instruction(s) venue map cards with QR code map on the back of the card is the Drawing Entry QR Codes.
3. Tara or event staff will point to your space or help direct you to your space
4. If you are a vendor on the outside spaces pull car in all the way and park set your tent up behind your 1(one) car. If in center of the venue Park (temp park) adjacent to your space so others can go around you so you can unload, move care to designated vendor parking area.
5. Unload immediately move your vehicle to designated vendor parking see map.
6. Anyone arriving after 11:30 will have to go to parking area and move your stuff to your space.
7. NOTE: If your space is not as expected please let us know right away! We can help make it right before you start your day and set up. We want to make sure you make the best of this event. Reason for moving example you are a jewelry vendor and another jewelry vendor is very close to you, there is an empty space a few spaces down, may be best to move there. We will try to accommodate. Please do not move without contacting us. Take into consideration maps have been printed and directory says what space you are in so this is a last resort case.

Vendor/Guest Check- In Location

1015 Bridge Road Collegeville PA 19426.

Vendor Set up area is mostly grass, some gravel. Clemens Pavilion Picnic & Marcho Farm Pavilion (F) is cement, Pavilion (J) is fine gravel.

Setup Time

Set up time 8-11. Drop off your goods at your space then Park. You must be setup and ready for the 12pm VIP Guest Check in. We often allow folks to enter early as long as our staff is ready.

Should you arrive after 11am you may have trouble getting close to your space and will not be able to drive up to space and unpack you will have to park and transport your stuff to your space.

Vendor Parking

Parking. Parking in most cases is not far from your space. Please arrive early you wish to park close to your venue space. 1 parking space per vendor. Please car pool, parking is limited.  Parking is BEHIND vendor set up area.

Event Time Line

8am -11am Vendor Setup Time
10:00am Drop off vendor prizes or stuff to put in prize bags
11:30am Gates Close at all vehicles must be moved to vendor parking area. NOTE: Use your own judgement if it take you a while to setup come early. You can arrive anytime after 8-10:30.
11:30 Band Arrival
12:00pm VIP Guests Check in
1:00pm Regular Guests Check In
1:00pm -5:00pm Shades of Silver Band start time
2:00 Wine Check Pickup begins
3:00pm Regular Guests Check In
3:30pm, 4:00pm & 4:45pm Sponsor :15 sec commercials
4:00pm & 4:45pm Raffle Winners Announced 4:00 & 4:45
4:45pm Sponsor Plaque Presentation
6:00pm Event Concludes
6:00pm – 6:30pm Vendors can exit (Must use back exits or all guests must be cleared off check in wine check area)
6:30pm Wine check closes

Don’t forget to Bring setup equipment we are unable to loan anything to vendors

Power Strip
Extension Cords
Setup
Inventory
Table(s)
Tablecloth(s)
Chair(s)
Displays and setup materials
Tents
Extension Cords
Generator for refrigerator or ice machine
Ice chests
ICE
Supplies
Water for you and your staff
ICE don’t forget Ice
Sunscreen/hat
Fan
Extra tent – If you want to put in-front of your tent for guest cover
Hand Sanitizer for your table
Sanitizer wipes to clean as needed
Trash bags
paper towels
Zip lock bags, paper clips/clothespins
Tools (hammer etc)
Shims for your tables
Zip ties
Pens, Tape, Scissors, Sharpie, Stapler, Clip board
Business cards/ flyers
Twin/String/Ribbon/Wire
Lock box/ you are responsible for your cash, change for cash
Computer, iPad or register (credit card equipment)

4H Center

1015 Bridge Rd, Collegeville, PA 19426

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