Required Vendor Documentation

All participating food and wine vendors must submit the following required documents no later than August 15, 2026:

• Food Vendors: Current Food License/Permit.
• Wine Vendors: PLCB Exposition Permit.
• Certificate of Insurance (COI): A current Certificate of Insurance naming Lower Salford Township and Winetober Fest as Additional Insureds.

Please submit these documents only after you have completed your vendor application. All required documentation must be received by August 30, 2026 to finalize your participation in the event.

Setup Hours: 8:00 AM – 11:00 AM

• Vendors must arrive before 11:00 AM to access the venue with vehicles.

• Trucks or 10×20 spaces: Please arrive between 8:00–9:00 AM to secure your space. Trucks may need to fit between tents, so early arrival is strongly encouraged.

• After 11:00 AM: You will not be able to drive up to your space. You’ll need to park in vendor parking and hand-carry items.

➡️ All vendors must be fully set up by 12:00 PM for VIP check-in. Guests often arrive early.

355 Maple Ave, Harleysville, PA 19438
(Across from Harleysville Post Office)

Check-In Process:

1. Pull into the driveway and stop at the check-in area.

2. Staff will confirm your assigned ROW space, and answer questions.

3. If your assigned space presents a problem (e.g., duplicate vendor category too close), notify staff immediately before setup.

🏕 How to Set Up

• Spaces are assigned by ROW – staff will remind you of your placement.

• Place tent legs on the painted corner markers. Do not skip spaces.

• Pavilion spaces can accommodate tents – bring one if you’d like cover and separation.

• Be courteous to staff, hosts, and fellow vendors – we’re here to help if issues arise.

• 📍 Venue Address
  355 Maple Ave, Harleysville, PA 19438

  Arrival

  • You must arrive before 11:00 AM to drive into the venue.

  • At check-in, staff will:

    • Confirm your assigned row

    • Provide a venue map card (with a QR code for the event map & drawing entry)

    • Direct you to your location

  Parking & Unloading

  • Outside spaces: Pull your car in, park, and set your tent up directly behind your vehicle.

  • Center spaces: Temporarily park beside your space to unload, then move your car immediately to vendor parking.

  • Unload first, then move your car to the designated vendor parking area (see map).

  Late Arrivals

  • Anyone arriving after 11:30 AM will not be able to drive into the venue. You’ll need to park in vendor parking and hand-carry items to your space.

  Space Adjustments

  • If your space isn’t working (e.g., too close to a similar vendor), please let staff know before setting up.

  • We’ll do our best to reassign you to a better spot if possible.

  • 🚫 Please do not move on your own without notifying staff.

• Conveniently located at the heart of the festival — right in front of the middle of row C & G.
• Guests can store their wine and vendor finds.

Bring all supplies you’ll need – we cannot loan equipment.

Essentials:

• Tent & weights

• Tables, tablecloths, chairs

• Inventory & displays

• Extension cords, power strips

• Generator (required for slushy machines/refrigeration)

• Ice & coolers

• Hand sanitizer, wipes, trash bags

• Signage, business cards, flyers

• Tools (hammer, zip ties, clips, pens, tape, scissors, sharpie, clipboard)

• Lockbox/change, credit card reader

Don’t Forget:

• Water & snacks for staff

• Sunscreen, hat, fan

• Extra tent for guest cover (optional)

⚡ Electricity: IS NOT AVAILABLE AT THIS VENUE.

🤝 Sponsorship Opportunities

• Each vendor is allowed one parking space in the designated vendor lot (Next to Check in area).

• Please unload immediately, then move your vehicle.

• Carpooling is encouraged, as parking is limited.

• 8:00–11:00 AM – Vendor Setup

• 11:30 AM – All vehicles must be moved to vendor parking

• 11:30 AM – Band arrival

• 12:00 PM – VIP Check-In

• 12:30–5:00 PM – Live Band Performances

• 1:00 PM – General Admission Check-In

• 2:00 PM – Wine Check Pick-Up Begins

• 5:00 PM – Event Concludes

• 5:00–5:30 PM – Vendor Exit (use back exits or wait until guests are cleared)

• 5:30 PM – Wine Check Closes