8am-11am 

Wine and Food Vendors Should arrive early. If you have a truck or 10×20 space it is easier to get in first so get there early between 8-9am so YOU can get into your space. If you have a truck you may have to get between 2 tents so come early so you can fit in this designated space.

You MUST arrive Before 11am to get into the venue!

Set up time 8-11. Drop off your goods at your space then Park. You must be setup and ready for the 12pm VIP Guest Check in. We often allow folks to enter early as long as our staff is ready.

Should you arrive after 11am you may have trouble getting close to your space and will not be able to drive up to space and unpack you will have to park and transport your stuff to your space. Remember ITS NOT my fault you are late. Please use map quest and get there early.

Pavilion space CAN Accommodate a tent and do a nice job of dividing the vendor spaces, so if you have a pavilion space bring a tent!

Please curious to you host and other vendors. Rude to host, staff and other vendors is not necessary. We can fix most problems you may have. If your space is not as expected let us know. The map is online and clearly labeled. 

1015 Bridge Road Collegeville PA 19426

Pull in Drive way and stop to look at map and we can direct you to your space.

When Arrive we will remind you which row you are assigned to.

You Must put tent on marking line and not skip space there will be someone who is going on the space next to you.

Put your tent legs on each painted corner, next in line, do not set up in a winery space. 

If you have a truck get here early so you can get into your space.

Provide these instructions to your staff! 

• You MUST arrive Before 11am to get into the venue
  Address: Montgomery County 4H Center- 1015 Bridge Road Collegeville PA 19426
• Pull into Venue 1015 Bridge Road Collegeville PA 19426
• Stop check-in we will give you your assigned space with any other instruction(s) venue map cards with QR code map on the back of the card is the Drawing Entry QR Codes.

• Pavilion space CAN Accommodate a tent and do a nice job of dividing the vendor spaces, so if you have a pavilion space bring a tent!

• Tara or event staff will point to your space or help direct you to your space
• If you are a vendor on the outside spaces pull car in all the way and park set your tent up behind your 1(one) car. If in center of the venue Park (temp park) adjacent to your space so others can go around you so you can unload, move care to designated vendor parking area.
• Unload immediately move your vehicle to designated vendor parking see map.
• Anyone arriving after 11:30 will have to go to parking area and move your stuff to your space.
• NOTE: If your space is not as expected please let us know right away! We can help make it right before you start your day and set up. We want to make sure you make the best of this event. Reason for moving example you are a jewelry vendor and another jewelry vendor is very close to you, there is an empty space a few spaces down, may be best to move there. We will try to accommodate. Please do not move without contacting us.

Don’t forget to Bring setup equipment we are unable to loan anything to vendors.
There is Electric in most areas, cords and power strips are necessary. Slushy Machines can NOT be plugged in since they will cause power failure. Please bring a generator for slushy machine.

Power Strip
Extension Cords
Setup
Inventory
Table(s)
Tablecloth(s)
Chair(s)
Displays and setup materials
Tents
Extension Cords
Generator for refrigerator or ice machine
Ice chests
ICE
Supplies
Water for you and your staff
ICE don’t forget Ice
Sunscreen/hat
Fan
Extra tent – If you want to put in-front of your tent for guest cover
Hand Sanitizer for your table
Sanitizer wipes to clean as needed
Trash bags
paper towels
Zip lock bags, paper clips/clothespins
Tools (hammer etc)
Shims for your tables
Zip ties
Pens, Tape, Scissors, Sharpie, Stapler, Clip board
Business cards/ flyers
Twin/String/Ribbon/Wire
Lock box/ you are responsible for your cash, change for cash
Computer, iPad or register (credit card equipment)

Parking. Parking in most cases is not far from your space. Please arrive early you wish to park close to your venue space. 1 parking space per vendor. Please car pool, parking is limited.  Parking is BEHIND vendor set up area. 

8am -11am Vendor Setup Time
10:00am Drop off vendor prizes or stuff to put in prize bags
11:30am Gates Close at all vehicles must be moved to vendor parking area. NOTE: Use your own judgement if it take you a while to setup come early. You can arrive anytime after 8-10:30.
11:30 Band Arrival
12:00pm VIP Guests Check in
1:00pm Regular Guests Check In
1:00pm -5:00pm Shades of Silver Band start time
2:00 Wine Check Pickup begins
3:00pm Regular Guests Check In
4:00pm & 4:45pm Raffle Winners Announced 4:00 & 4:45
6:00pm Event Concludes
6:00pm – 6:30pm Vendors can exit (Must use back exits or all guests must be cleared off check in wine check area)
6:30pm Wine check closes

Exclusive Vendor options are available for some vendor types (example: Insurance, Travel, Realtor, etc. Ask us if you can be exclusive, we are happy to consider.

Presenting Sponsor $2000 (Spring or Fall) $3500 (Both Events)

• Your organization’s name will be part of the official event name. Winetober Fest and (Your Organization’s Name) Present the WineFest. This limited opportunity will be awarded to one organization, on a first come first serve basis.
• 25 complimentary tickets ($750 value)
• Marketing opportunities:
  • Logo on pre-event digital marketing materials and event webpage
  • Exclusive feature on Winetober Fest Ticket Page
  • Sponsored by recondition on radio ads
  • Sponsored by recondition on Billboards
  • Recognition in Winetober Fest’s newsletter and social media

Gold Sponsor $1500 (Spring or Fall) $2500 (Both Events)

• 15 complimentary tickets ($450 value)
• Marketing opportunities:
  • Logo on pre-event digital marketing materials and event webpage
  • Exclusive feature on Winetober Fest Ticket Page
  • Recognition in Winetober Fest’s newsletter and social media
• Event day recognition:
  • Placement at event
  • (3) :15 sec commercials at the event
  • Logo placement at event on banner
  • Logo on event glasses

Silver Sponsor Level $1000 (Spring or Fall) $1500 (Both Events)

• 5 complimentary tickets ($150 value)
• Marketing opportunities:
  • Logo on pre-event digital marketing materials and event webpage
  • Recognition in WinetoberFest’s newsletter and social media
• Event day recognition:
  • Placement at event under pavilion (We do Not provide tables or other setup material)
  • Logo placement at event on banner